• Administrative Assistant and Contract Coordinator- Legal

    Location US-PA-Philadelphia
    Posted Date 1 month ago(11/1/2018 2:56 PM)
    ID
    202905
    Category
    Administrative Services
    Employment Type
    Fulltime-Regular
  • Overview

    About Aramark
    Aramark (NYSE: ARMK) proudly serves Fortune 500 companies, world champion sports teams, state-of-the-art healthcare providers, the world’s leading educational institutions, iconic destinations and cultural attractions, and numerous municipalities in 19 countries around the world.  Our 270,000 team members deliver experiences that enrich and nourish millions of lives every day through innovative services in food, facilities management and uniforms. We operate our business with social responsibility, focusing on initiatives that support our diverse workforce, advance consumer health and wellness, protect our environment, and strengthen our communities.  Aramark is recognized as one of the World’s Most Admired Companies by FORTUNE, as well as an employer of choice by the Human Rights Campaign and DiversityInc. Learn more at www.aramark.com or connect with us on Facebook and Twitter.

     

    Description

    Job Description

     

     

    The Legal Administrative Assistant and Contract Coordinator provides administrative and contract administration support to a Vice President and Associate General Counsel and other members of our Legal Department.  The successful candidate will: be familiar with standard concepts, practices, and procedures within a corporate legal department; have the experience and judgment to plan and accomplish goals; and be able to multitask and work under general supervision to relieve managers of administrative detail.

     

    Essential Functions

    • Maintaining electronic files using a document management system.
    • Maintaining electronic logs for various purposes, including tracking pending RFPs, contracts and contract amendments, and maintaining a tickler system.
    • Maintaining, coordinating and administering an online contract management approval system (Salesforce.com), and execution (DocuSign.com) for attorneys.
    • Opening, organizing and maintaining electronic contract files.
    • Handling travel arrangements; completing online expense and time reports.
    • Drafting documents and routine correspondence including letters, memos and other documents as time allows and as necessary based on business needs.
    • Assisting with outside counsel invoices, including via an online billing system.
    • Assembling and organizing documents for complex matters, i.e. client contract files, subcontractor/vendor files, litigation, research files, etc.
    • Assembling, organizing and distributing documents for large-scale meetings and special projects.
    • Providing general support, e.g., makes copies, scans documents, sets up conference calls, maintains managers’ calendars, coordinates scheduling of meetings, etc.
    • Performing other job related duties as required.

    Qualifications

     

    Qualifications

     

    A qualified candidate will possess at least a high school diploma and at least 3 years of administrative experience.  Large law firm or corporate law department experience is highly desirable. Candidate will possess excellent proofreading, word processing/typing (at least 50 wpm) and organizational skills, along with the ability to work well independently.  Excellent phone and customer service skills are a must.  Strong PC and technology skills (including expertise in Windows, Adobe Acrobat and MS Office (including Word, PowerPoint, Outlook and Excel), and strong on-line research/information skills are required. Experience with Salesforce and DocuSign encouraged. Candidate should be comfortable learning new software applications, technologies and systems. Candidate must be able to communicate tactfully and effectively with all levels of the organization, including management.

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