Data Management Analyst, Spend Capture - HPSI

Location US-CA-Irvine
Posted Date 3 weeks ago(11/17/2021 7:55 AM)
Supply Chain
Employment Type


Aramark (NYSE: ARMK) proudly serves the world’s leading educational institutions, Fortune 500 companies, world champion sports teams, prominent healthcare providers, iconic destinations and cultural attractions, and numerous municipalities in 19 countries around the world. Our 280,000 team members deliver innovative experiences and services in food, facilities management and uniforms to millions of people every day. We strive to create a better world by making a positive impact on people and the planet, including commitments to engage our employees; empower healthy consumers; build local communities; source ethically, inclusively and responsibly; operate efficiently; and reduce waste. Aramark is recognized as a Best Place to Work by the Human Rights Campaign (LGBTQ), DiversityInc, Black Enterprise and the Disability Equality Index. Learn more at or connect with us on Facebook and Twitter.



Position Summary.   The Data Management Analyst serves as a key contributor in all areas of the Spend Capture process. The associate ensures all supplier provided customer spend and spend-related data is imported into the company database(s) timely and accurately, maintain data integrity within the system, oversee distributor data file transmissions, determine appropriate resolutions with invalid data files, and provide support to distributors, HPSI data management team members, and Avendra’s data management team members as needed.


Position Reports to. Director, Data Management Operations & System Integrations


Position Responsibilities


  • Import supplier provided spend and non-spend related fee data into HPSI Software Suite
  • Propose new and innovative ways to increase volume and accuracy of file processing
  • Correspond with suppliers regarding file revisions as needed
  • Ensure timely receipt of supplier files
  • Achieve department spend collection timeliness goals
  • Follow-up with suppliers regarding past due files as needed to maximize reported volume and revenue
  • Maintain and improve upon data integrity
  • Analyze invalid data files to identify issues and determine appropriate resolution according to corporate policies and guidelines
  • Run queries and reports to analyze, identify issues, and research data files
  • Identify new and/or non-HPSI Member spend
  • Perform customer matching/mapping as needed
  • Notify HPSI sales team of non-member spend in their territories
  • Generate internal monthly reports for spend and admin fee month-end closing
  • Perform reconciliation of totals and check amounts
  • Distribute reports among HPSI teams as required
  • Coordinate HPSI Prudent Buyers Report data gathering, printing, and mailing
  • Collaborate with interdepartmental HPSI managers to ensure data accuracy and compliance by suppliers
  • Support technology integration projects i.e. “HPSI Onboarding to PURS”


Primary Competencies  

  • Functional/Technical Skills
  • Problem Solving & Analytical Skills
  • Quality & Continuous Improvement
  • Effective Written and Oral Communications
  • Relationship Building
  • Taking Initiative


Other Duties.  Please note this role description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this job.  Duties, responsibilities and activities may change at any time with or without notice.


Work Environment.  This job operates in an office setting.  This role routinely uses standard office equipment such as computers, phones, and photocopiers.


Physical Demands. This is largely a sedentary role with some light lifting of files possibly needed. 


Role Requirements

  • Strong PC skills with spreadsheet-based applications (i.e. MS Excel)
  • Strong organizational skills, ability to multi-task and prioritize
  • Demonstrated analytical skills with attention to detail
  • Strong Communication skills
  • Experience in Procurement a plus
  • Knowledge of SQL fundamentals preferred

Years of Relevant Experience.   3-5 years of experience


Education Requirements.   BS/BA in relevant field or equivalent years' experience




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